Working safely

 

We are committed to the delivery of compliant, safe and sustainable spaces for people to work, live and socialise, with health and wellbeing front and centre of our approach.

Our Health and Safety strategy

Our Health and Safety strategy, agreed by the Board aims to facilitate continuous improvement in health and safety management based on the following five pillars:

  • Build the confidence of all our people and partners to deliver proactive health and safety management
  • Develop and maintain a culture which supports a fully integrated approach to health and safety, across all teams and processes, encouraging ownership from employees and our partners
  • Provide a proportionate approach to risk management, across all areas of the business being supported by our integrated health and safety management system
  • Monitor and measure positive health and safety performance, using proactive and reactive key performance indicators; and
  • Ensure that GPE remains legally compliant as a minimum standard.

Keeping our working environment and properties safe

We recognise the potential for accidents to occur within the working environment and work with our employees and supply chain to reduce this risk. Through a combination of positive and proactive health and safety management, and on-going identification of opportunities for improvement through policies and procedures, we believe we can reduce these risks as low as reasonably practicable.

The Chief Financial & Operating Officer has Board responsibility for Health and Safety, with the Sustainability & Social Impact Director providing oversight. The Head of Health and Safety is responsible for the delivery of proactive health and safety management in accordance with our Health and Safety strategy and oversees all statutory health and safety compliance matters for the Group. The Head of Health and Safety reports to the Sustainability & Social Impact Director.

Operational day-to-day health and safety management within our properties is overseen by our Occupier Services and Property Services team. An online health and safety management system supports all our health and safety arrangements and is used to assist with the monitoring and reporting of trends as well as support compliance adherence across the portfolio.

Regular third-party auditing is undertaken at our properties, covering:

  • Health and safety
  • Fire safety
  • Occupier fire safety checks
  • Water safety
  • Asbestos
  • Air quality
  • Disability Discrimination

The results of these audits are made available to our occupiers and ensure that where actions are identified these are dealt with promptly. Oversight of any outstanding actions is provided by our Head of Property Services and Head of Occupier Services and then by our quarterly Health and Safety Committee, chaired by our Chief Financial & Operating Officer.

On-site health and safety

For each development project, consultants and principal contractors undergo stringent competency checks prior to appointment. Health and safety is discussed as a standing item on the agenda for all project management meetings, with principal contractors required to present monthly health and safety statistics for review.

We work with our principal designers and principal contractors to ensure proactive health and safety management throughout the design process and into construction. Independent health and safety reviews are periodically commissioned for our development sites to monitor health and safety standards on site.

We meet independently with our contractors at senior management level to discuss health and safety trends across the industry. Working alongside our contractors, we also work to ensure that site employees have easy access to occupational health provision.

Upon completion of each development and prior to handover, Project Managers ensure that our Occupier Service Managers are well briefed on any site-specific health and safety risks, ensuring a smooth transition and that appropriate risk transfer is understood and managed effectively within the area of our control.

In cases where we refurbish properties with occupiers still in situ, our project teams, occupier service managers and the health and safety team work collaboratively to minimise disruption to occupiers and to make certain that any health and safety implications are fully understood.

Where incidents occur

Where a reportable accident on-site or a near miss with the potential to result in a reportable accident or incident occurs, an investigation report is provided by the contractor within a 24 hour period.

All accidents and incidents reported from our development sites and investment properties are reviewed by the Executive Committee on a quarterly basis and by the Board as appropriate.

Health and Safety Incidents by Year*

2021

2020

2019

Enforcement notices or fines received

0

0

0

EMPLOYEES

   

 

Work related fatalities

0

0

0

Reportable injuries/incidents

0

0

0

First aid injuries

0

3

3

Number of days off due to accident and incidents

0

0

0

AT OUR OCCUPIED BUILDINGS

   

 

Work related fatalities

0

0

0

Reportable injuries/incidents

0

2

2

First aid injuries

4

14

13

AT OUR DEVELOPMENTS

     

Work related fatalities

0 0 0

Reportable injuries/incidents

0 4 1

First aid injuries

4 14 6

* to 31 March

Legislative changes

We actively monitor any changes to legislation, ensuring these are promptly communicated to relevant employees, with procedures amended accordingly. Comprehensive reviews of all policies and procedures on our management system are undertaken periodically to ensure existing legislation is adhered to.

Health and wellbeing

We recognise that in addition to addressing how we improve the health and wellbeing of occupiers within our buildings, it is also essential that we have policies and procedures in place to support our own employees.

All GPE employees have access to an Employee Assistance Programme offering 24-hour confidential access to counselling, legal advice, an online health portal and occupational health support which can be used as and when required.

Employee health and wellbeing policies and a flexible working policy are also in place. We currently have 11 mental health first-aiders representing a cross section of the business who have been trained and qualified to recognise mental ill health and help people find the support they need.

During the year, we ran a number of on-line initiatives specifically focused on wellbeing and mental health topics. This has included a wellbeing programme specifically designed to support our employees whilst they worked from home. This ranged from mindfulness seminars, guided meditation, on-line yoga plus virtual training on supporting teams online through to support for employees who were managing home schooling whilst working from home. Across our portfolio we also rolled out COVID-19 Secure Status risk assessments, both for landlord areas and our head office, keeping these updated based on the Government advice and subsequent changes throughout the year. 

We would like to set performance and analysis cookies to help us to improve our website. Please click accept to allow us to do so. For more information, please see the “visit this website” section of our privacy notice